PMPA President’s Report Q4 2011         

This has been a very busy year for our board members and most of our members.  Most companies are trying to accomplish more with less staff.  We are getting used to the new web site and not yet utilizing to its full capabilities, however we are making progress to that end.

The main goal of the current board is to grow membership.  We need to find ways to communicate to others in the payroll community about the benefits of PMPA membership such as:

Education – great speakers at monthly meetings

                      CPP & FPC Recertification Hours available at monthly   

                      meetings and Study Groups

                      Study Groups to help prepare for CPP & FPC exams

 Corporate memberships – 3 annual memberships can be shared by company employees

Job Postings of payroll related positions

Community Involvement Opportunites - Oregon Food Bank, Portland Rescue Mission, others

Let’s continue to find ways to let others in Payroll related fields know about this great group of Payroll Professionals.  Until next time.

Debbe Borders, CPP

President, American Payroll Association Portland Metro Chapter.

Anh Thu Nguyen | City Center Parking

920 SW 6th Avenue Suite #223 | Portland, OR 97204

Direct: 503.499.0718 | Main: 503.221.1666 

Fax: 503.221.7822

www.citycenterparking.com

Payroll/HR Adminstrator

Processes payroll:

Responsible for all payroll functions for 2 companies.

Inputs data from time sheets, production records, or individual time cards to computerized payroll system. Also responsible for balancing payroll runs, producing federal, state and local tax payments, and answering employee questions and troubleshooting issues.

Maintains production records, timesheets, and payroll system.

Responsible for computing, withholding, and deductions associated with net earnings.

Performs a variety of complicated tasks.

Performs multiple HR functions:

Administers, processes, and maintains company benefits programs including 401K.

Responsible for ensuring programs meets employees needs, comply with legal requirements, and are cost effective.

Ensures the compensation and benefits programs enhance the organization's ability to recruit and retain employees. Responsible for informing employees of eligibility, verifying validity of claim forms and maintaining benefit records.
Processes and files benefits forms and related information.

Responsible for reviewing programs, suggesting modifications, and ensuring achievement of competitive market position and other goals identified by the organization.

Provides support in functional areas of a human resources department, which may include recruitment and employment, personnel records, employee and/or labor relations, job evaluation, compensation management, benefits administration, organization development and training.

Collects and analyzes HR data, and then makes recommendations to management.

Prepares internal employee communications regarding compensation, benefits, or company policies.

The ideal candidate will have a Bachelors degree and 5+ year’s experience. A successful candidate is familiar with standard concepts, practices, and HR and payroll procedures.

Candidate should possess strong problem solving abilities, have the ability to effectively communicate orally as well as written, a quick learner, detail oriented, proficient in Microsoft Excel, and have the desire and attitude to creatively streamline processes and improve process controls.

Company Name:     Regence

Position Title:   Payroll Tax Accountant

Contact Person:   Job #19304

Min Education:    BA/BS/Undergraduate

Location(s):      Portland, Oregon, United States, 97201

Job Function:     Accounting/Finance

Min Experience:   3-5 Years

Job Type:   Full-Time

Apply URL: http://www.regence.com/careers

Apply Online at Link below. 

 https://conway.taleo.net/careersection/2/jobdetail.ftl?lang=en&job=205101
 
FIN000255 – Sr. Supervisor Payroll
Location:  Portland OR
 
About Con-way
Con-way Inc. (NYSE:CNW) is a $4.3 billion freight transportation and logistics services company
headquartered in Ann Arbor, MI. An industry leader in the transportation and logistics industry,
Con-way delivers industry-leading services through its primary operating companies of Con-way
Freight, Con-way Truckload, and Menlo Worldwide Logistics. These operating units provide high-performance, day-definite less-than-truckload (LTL), full truckload and intermodal freight
transportation; logistics, warehousing and supply chain management services; and trailer
manufacturing. Con-way and its subsidiaries operate from more than 440 operating locations
across North America and in 18 countries across five continents.
 
Con-way Enterprise Services, located in northwest Portland, includes the company's Information
Technology, Finance and Administration teams. The Enterprise Services campus borders The
Pearl, near Legacy Good Samaritan Hospital in Northwest Portland and includes an employee
gym with locker rooms and showers, two cafeterias, secured bicycle barn, and free parking. Our
Total Rewards package includes medical, dental and vision coverage, life insurance, disability,
401(k), stock purchase plan, and TriMet subsidy.
 
About the opportunity:
Due to an internal promotion, we are seeking a Sr. Supervisor Payroll to join our team in Portland. 
You will be responsible for leading a diverse team of 11 who are responsible for processing our
weekly Driver’s payroll for U.S. and Canada.  
 
Summary:
Supervise, coordinate and monitor the linehaul rating, mileage and data entry staff in accurately
processing weekly pay forms and adjustments in order to produce weekly payroll.  Supervise
mileage staff in order to ensure of an accurate and timely month end mileage close in
coordination with the book closing process.
 
Essential Functions:
·         Direct current linehaul driver pay computations in conjunction with developing, coordinating
and implementing various payroll programs in response to changing processing needs.
·         Supervise the maintenance of the Mileage Route Master, mileage forms and all other
mileage documents which allocate the miles driven by revenue producing equipment for the
organization.
·         Review current business processes for inefficiencies and determine a course of action to
develop replacement programs or upgrades. Establish pay form processing procedures based on
component pay practices and determine design changes necessary to accommodate
technological advances.
·         Produce and validate various state and company mileage and payroll reports using various
mainframe and software applications.
·         Ensure production goals are met and be an effective liaison between payroll and Con-way
Freight Management. 
·         Monitor and contribute to the organization's competitive edge by practicing best in class
strategies.
 
 
 
 
 
 
 
·         Lead, coordinate, mentor and oversee the activities and workflow of the linehaul rating,
mileage and data entry staff.
·         Ensure that employees receive appropriate training and resources to perform their jobs
effectively and efficiently. 
·         Handle all supervisor level responsibilities for staff, including performance reviews,
employee development, hiring, firing, coaching and counseling.
·         Ensure a positive work environment and awareness of all staff of company goals and
objectives and compliance to all applicable employment policies.
·         Lead by example and perform in accordance with the Con-way Core Values and actively
manage teams in support of the core values.
 
In addition to the job specific requirements above, the following requirements are expected of all
members of the team: 
·         Consistently maintains a professional demeanor and communicates in a respectful and
collaborative manner.
·         Follows direction, is engaged and productive and is flexible and adaptable to changing
conditions and expectations.
·         Collaborates with and supports other members of the company
·         Maintains punctual, regular, and reliable attendance.
·         Demonstrates the Company's core values and complies with all Company policies and
procedures
Scope and Accountability:
·         Occasionally, incumbent's decisions and actions moderately impact the company's revenue
or operations.  Decisions and actions may have a strong impact on reputation, and/or customer
satisfaction.
·         Incumbent makes some independent decisions, but actions are guided by clearly-stated
standards, parameters and processes.  Incumbent performs work under normal-level of
supervision.
 
Knowledge, Skills, and Abilities:
·         Bachelor's degree in Business Administration, Accounting, or related field.  Certified Payroll
Professional (CPP) preferred.
·         5+ years experience in transportation or payroll. 
·         System knowledge of linehaul pay practices, pay codes, linehaul operations, payform
usage, various mainframe program applications, software knowledge of PC Miller, Route Master,
DMAC, payroll processing, state and federal mileage reporting regulations, table
applications/maintenance, OCR programs, business rules and data transmissions.
·         Strong skills in analyzing, evaluating, resolving problems, implementing improvements, and
organizing in a fast paced, production environment.
·         Skilled in monitoring, researching and validating reports.
·         Ability to budget, schedule, coordinate and facilitate workflow to staff.
·         Skilled in training, motivating, and developing staff.
·         Strong communication skills (oral and written); communicate effectively with support peers,
end users, and all levels of corporate management.
·         Strong interpersonal skills; participate in a team environment and build strong working
relationships. 
·         Strong project management skills; time management skills; multi-task and prioritize work
loads; demonstrated analytical capabilities; effectively identify and resolve problems in high
visibility, high stress situations. 
 
 
 
 
 
 
 
 
·         Demonstrated ability to develop tools to assist staff in reconciling details and entering
information.
·         Broad range of network and desktop knowledge, including experience with Microsoft Office
Suite, PeopleSoft, and various payroll systems.
 
 
 
Con-way is an Equal Opportunity Employer offering challenging and rewarding careers. More
information about Con-way, its operations and services can be found on the Web at www.con-way.com.
 
Sorry, no sponsorship available at this time. Local candidates will be given first consideration.
Please, no third party resumes. 
  

  
 
 
 
 

Must be available to work between the hours of 7am and 6pm.

The Payroll Specialist is one of several team members delivering superior service to internal customers. Each team member is cross-trained in a variety of areas and fulfills any combination of responsibilities listed below.

Responsibilities: Duties include checking and auditing timekeeping records for compliance with established standards, entering new hires and personnel status changes into the HRIS system, processing terminations and posting changes in pay. Responsible for the preparation of semimonthly payroll processing for over 2300 employees including the review and accuracy of approved timesheets. Prepares and creates standard reports as well as updates personnel records to ensure smooth processes for the annual Performance Review and salary adjustment processes as well as other statistics and reports. Records, updates and maintains complete employee information such as personal data, compensation, benefits, tax data, and other related employment information in the payroll/HRIS system and employee files to ensure applicable state, federal and/or local laws are met. Performs tasks to establish and maintain HRIS/payroll records.

Acts as first point of contact for internal customers regarding HR-related procedures/processes, ensuring a response to all questions and requests within an established timeframe. Processes benefit enrollment/changes, including HRIS processing and approval of electronic submissions. Consults with and advises employees on eligibility, plan coverage, completion of forms, process, etc. Supports the recruitment for open positions, ensuring proper workflows, documentation and approvals are obtained. Provide general administrative support to Cultural Enhancement Department (HR). General office duties such as sorting mail, filing, coding invoices, and ordering supplies as well as distribution and tracking of materials. Assists with special projects as assigned. Qualifications:

Working knowledge of administrative business processes; HR-related process knowledge preferred. Ability to prioritize work and operate independently and as part of a team. Demonstrated ability to explain concepts and interpret policies and practices for a wide variety of internal customers. Ability to manage multiple projects and priorities of moderate scope with guidance from manager. Ability to learn and understand database, system and reporting concepts. Ability to perform accurate data entry in an efficient manner. Advanced MS Office Skills – Word, Excel, PowerPoint, Access. Ability to communicate effectively in English, both written and oral. Ability to exercise good judgment and decision-making within established guidelines. Previous experience with E-time and/or ADP Ev5, preferred. 5+ years experience working in payroll at a mid to large size company required, to include experience working with multi-state tax jurisdictions and garnishment processing.

Actively learns, demonstrates and fosters the Umpqua corporate culture in all actions and words. Takes personal initiative and is a positive example for others to emulate. Embraces our vision to become "The World's Greatest Bank".

Ability to demonstrate compliance with all bank regulations for assigned job function and apply to designated job responsibilities – knowledge may be gained through coursework and on-the-job training. Must be able to keep up to date on regulation changes. Follows all Bank policies and procedures, compliance regulations, and completes all required, annual required, or job-specific training.

No relocation offered.

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and may perform pre-employment substance abuse testing.

PROGRAM/DEPARTMENT SUMMARY:

The Leadership and Organizational Effectiveness team at Mercy Corps exists to Attract, Retain, and Develop Talent that will Lead Mercy Corps into the Future. As part of this team, Mercy Corps’ Human Resources Services mandate is to provide support to the agency in meeting its goals by providing consistent, fair, transparent and respectful service to its most valuable resource – its people. 

GENERAL POSITION SUMMARY:

This position is responsible for completing a range of duties that provide support to the other members of the Human Resources team in a timely and accurate manner with a spirit of team work and service.

ESSENTIAL JOB FUNCTIONS:

• Collect, calculate and check accuracy of timesheets for all US based and Expatriate staff.
• Distribute timesheet reminders to all Mercy Corps team members.
• Track and record received timesheets and send out all timesheet tracking and notification/reminders.
• Follow up with team members and supervisors for missing timesheets, information and supervisor approvals.
• Enter timesheet data into payroll system for semi-monthly and monthly payroll of US Based and Expatriate staff.
• Support the Payroll Specialists with audit requests for information or documentation, as well as fiscal and calendar year end related tasks and audits.
• Track and record all accrued and taken leave time from timesheets.
• Distribute all payroll vouchers; US based and International – field based.
• Responsible for creating the Quarterly timesheet compliance reports.
• Responsible for all aspects of HR Services filing including timesheets, personnel action forms, payroll reports, paperwork and relevant correspondence.
• Assist with other administrative, payroll and human resources tasks or duties as needed or assigned.

Do This

ORGANIZATIONAL LEARNING: 

As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve - we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

ACCOUNTABILITY TO BENEFICIARIES:

Mercy Corps team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

SUPERVISORY RESPONSIBILITY: None

REPORTS DIRECTLY TO:    HR Services Compliance Specialist

WORKS DIRECTLY WITH:   Payroll Specialists, HR Services Team, Senior Corporate Accountant, Assistant Finance Officers, Regional Finance Officers, and HQ Accounting

KNOWLEDGE AND EXPERIENCE:

• Knowledge of payroll-related state and federal regulations
• Minimum of 1 year experience with demonstrated understanding of payroll and timesheet processes and ability to independently research payroll and timesheet questions
• Demonstrated history of providing excellent customer service, meticulous attention to detail, and ability to follow procedures, complete tasks, meet deadlines and work well under pressure and cooperatively with team members is required
• Excellent communication skills, both written and oral
• Intermediate skills in Microsoft Word, Excel and Outlook, as well as the ability to navigate the internet and intranet are required. MS Access experience preferred
• Payroll software program experience (ADP, preferred) with a strong ReportSmith background
• Demonstrated experience maintaining confidential information

SUCCESS FACTORS:

The successful Payroll Representative will have the ability to work independently and employ effective time management skills, handle frequent interruptions and shifting priorities, exhibit effective customer service skills, and work effectively with a wide variety of individuals including international staff.  In addition, s/he will thrive in a fast paced environment prone to rapid change.  The most successful Mercy Corps team members have a positive approach, a strong commitment to team work and personal accountability, the ability to be flexible and make effective communication a priority in all situations. 

LIVING CONDITIONS/ENVIRONMENTAL CONDITIONS:

This position is based in Portland, Oregon. Mercy Corps Team members represent the agency both during and outside of work hours when deployed in a field posting or on a visit/TDY to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

Apply at http://www.mercycorps.org/jobs

Must be available to work between the hours of 7am and 6pm.

The Payroll Specialist is one of several team members delivering superior service to internal customers. Each team member is cross-trained in a variety of areas and fulfills any combination of responsibilities listed below.

Responsibilities: Duties include checking and auditing timekeeping records for compliance with established standards, entering new hires and personnel status changes into the HRIS system, processing terminations and posting changes in pay. Responsible for the preparation of semimonthly payroll processing for over 2300 employees including the review and accuracy of approved timesheets. Prepares and creates standard reports as well as updates personnel records to ensure smooth processes for the annual Performance Review and salary adjustment processes as well as other statistics and reports. Records, updates and maintains complete employee information such as personal data, compensation, benefits, tax data, and other related employment information in the payroll/HRIS system and employee files to ensure applicable state, federal and/or local laws are met. Performs tasks to establish and maintain HRIS/payroll records.

Acts as first point of contact for internal customers regarding HR-related procedures/processes, ensuring a response to all questions and requests within an established timeframe. Processes benefit enrollment/changes, including HRIS processing and approval of electronic submissions. Consults with and advises employees on eligibility, plan coverage, completion of forms, process, etc. Supports the recruitment for open positions, ensuring proper workflows, documentation and approvals are obtained. Provide general administrative support to Cultural Enhancement Department (HR). General office duties such as sorting mail, filing, coding invoices, and ordering supplies as well as distribution and tracking of materials. Assists with special projects as assigned. Qualifications:

Working knowledge of administrative business processes; HR-related process knowledge preferred. Ability to prioritize work and operate independently and as part of a team. Demonstrated ability to explain concepts and interpret policies and practices for a wide variety of internal customers. Ability to manage multiple projects and priorities of moderate scope with guidance from manager. Ability to learn and understand database, system and reporting concepts. Ability to perform accurate data entry in an efficient manner. Advanced MS Office Skills – Word, Excel, PowerPoint, Access. Ability to communicate effectively in English, both written and oral. Ability to exercise good judgment and decision-making within established guidelines. Previous experience with E-time and/or ADP Ev5, preferred. 5+ years experience working in payroll at a mid to large size company required, to include experience working with multi-state tax jurisdictions and garnishment processing.

Actively learns, demonstrates and fosters the Umpqua corporate culture in all actions and words. Takes personal initiative and is a positive example for others to emulate. Embraces our vision to become "The World's Greatest Bank".

Ability to demonstrate compliance with all bank regulations for assigned job function and apply to designated job responsibilities – knowledge may be gained through coursework and on-the-job training. Must be able to keep up to date on regulation changes. Follows all Bank policies and procedures, compliance regulations, and completes all required, annual required, or job-specific training.

No relocation offered.

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and may perform pre-employment substance abuse testing.